9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods hiring an external company to handle payroll jobs such as combining payroll data, determining earnings, handling tax guidelines, administering employee benefits, and making sure timely payroll.

Outsourcing payroll not just conserves services time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll specialist can assist prevent concerns that develop with internal payroll, like keeping up to date with changing tax laws or manually repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized services with easy to use user interfaces, seamless combinations with human resources and accounting software, and scalability to fulfill the requirements of services of all sizes. These features ensure complete payroll management, whether you’re managing a couple of workers or a worldwide labor force.

Security and Compliance

Each service was assessed for its capability to safeguard delicate data and ensure compliance with ever-changing tax policies and labor laws. Strong security procedures and up-to-date compliance credentials are vital for reducing dangers and preventing penalties.

Customer Support

We thought about the accessibility of responsive customer assistance, training resources, and continuous support to make sure services can rely on their chosen payroll company. Comprehensive assistance assists prevent payroll errors and resolves issues swiftly when they arise.

Reputation

To ensure dependability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry acknowledgment and third-party audits, to validate each tool’s performance and credibility. A strong track record indicates a track record of providing consistent, top quality payroll services.

9 Top Companies

Based on the assessment of companies on these series of criteria, we have produced the ultimate list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll offers an extensive solution for managing global payroll and work, making it ideal for companies of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both worldwide workers and specialists in over 180 countries.

Playroll uses an International Payroll Management service that offers companies full control and flexibility to incorporate their preferred payroll vendors per region, without any requirement to rip and replace their present set-up at fun time and expense. The services consist of GP Analytics, a powerful tool for tracking and picturing payroll information from across the world. GP Manager consolidates international payroll processes in addition to advanced analytics features, to provide you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global employment services, focusing on in-house legal know-how.

Key Features Overview

– Consolidating worldwide payroll processes into one central hub while offering flexible combinations with existing vendors and internal operations.

– Map payroll data from any information source, featuring combinations with leading accounting software.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying employees through different companies.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across various areas.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low execution costs, saving time and resources.

– No need to change existing payroll operations or trusted regional service providers.

– Real-time currency management and conversion features for worldwide payroll.

– Advanced automation for payroll jobs throughout over 180 nations.

– Built-in compliance features with digitized audit tracks.

– Access to experienced consumer support for services of all sizes.

– Dedicated assistance offered at no extra expense.

Cons

– Limited integration alternatives with third-party HR tools, though more alternatives are always being included.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your needs, with complete combination with current payroll service providers and systems.

2. Paylocity

Paylocity is known for its versatility, offering a comprehensive outsourced payroll service suitable for mid-market organizations. It likewise provides a suite of HR and labor force management options, consisting of benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a finding out curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited international payroll capabilities

– Customization might require technical proficiency.

3. Gusto

Gusto is a basic and budget-friendly payroll contracting out service, especially matched for little organizations. Known for its transparent rates and ease of usage, it likewise uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and simple to use.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for organizations with a big, complicated labor force.

– Only available for U.S.-based staff members and contractors.

– Personalized assistance is only readily available at higher tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for brand-new businesses compared to some competitors.

4. ADP

ADP, founded in 1949, is a relied on global payroll service especially created for large business. It offers powerful multi-country payroll software application, together with innovative analytics for in-depth insights into payroll data.

– Global payroll solutions

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll calculations, and guarantees compliance with guidelines.

– Gets in touch with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll requirements.

– Additional charges for tax filings, year-end reports, and particular functions.

– Initial setup can be time-consuming and may require extensive training.

– While support is available 24/7, action times and quality may differ.

5. Paychex

Paychex is a popular option for little to medium-sized companies, using a range of payroll and HR services. Its intuitive platform guarantees easy management.

– Automated payroll processing

– Employee advantages administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced functions come at an extra cost

– Reports and modification alternatives can be restricted

– Occasional delays in client assistance reaction times

6. Square

Square’s payroll services are ideal for small companies, especially those currently using Square for payments, providing simple combinations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive prices, specifically for small companies with hourly workers.

– Simple and intuitive design

Cons:

– Lacks advanced HR tools and benefits administration that larger enterprises might require.

– Best fit for retail, dining establishments, and little service-based services, but might not be ideal for extremely intricate payroll requirements.

– Payroll reporting features are more standard compared to rivals.

– Only readily available for companies running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out option that integrates payroll with innovative HR services, perfect for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, labor force management, and accounting software.

– Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor expenses, and compliance threats.

Cons:

– Can be too complex for little organizations with a steep knowing curve.

– Might be more costly than some simpler payroll options, particularly for small companies with tight spending plans.

– Some companies may find particular features require IT support or additional personalization efforts.
– Some users report disparities in customer support reaction times and problem resolution.

8. Justworks

Justworks offers payroll outsourcing along with robust HR services, making it a perfect choice for little services with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and employee’s compensation

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized services than little teams.

– Less versatility in payroll and HR tools compared to some standalone options.

– Requires business to co-employ workers, which might not fit all business structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers effective payroll services and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom pricing based on the scope of the organization.

Pros:

– Employees can manage their own payroll, advantages, and tax documents.

– Offers detailed features to protect sensitive staff member data.

– Advanced analytics offer valuable insights into labor force expenses, turnover, and effectiveness.

Cons:

– Compared to other payroll options, Paycom can be expensive, particularly for small or midsize services.

– New users may require substantial training to completely use the platform.

– Some users report that workflow personalization and reporting alternatives have constraints.

– While customer support is offered, some users experience slow reaction times or problem fixing complex problems.

– Compared to rivals, Paycom has less integrations with other company software, requiring more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll options available, how do you choose? As a primary step, it’s critical to take your company’s size and requires into factor to consider. Small companies might choose a simpler, affordable solution, while larger services need more detailed services.

Ensure the provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to decrease interruptions. An option that takes months to embrace can substantially impact your service – search for providers that use fast and simple onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are devoted to supplying tailored client service, for businesses of all sizes. Our platform combines automated, easy-to-implement international payroll management software application with hands-on assistance. All in the name of making worldwide payroll and growth really easy.